Email Writing Skills
- Email
(Electronic Mail) is an online method of exchanging written communication.
It is the electronic equivalent of a letter.
- Email writing is an essential professional skill in
today’s digital era.
- Emails can be formal or informal,
depending on the purpose and recipient. Regardless of type, correct
grammar, spelling, and tone are crucial.
Important
Points for Email Writing
- Always type the email address in lowercase
without spaces.
- Verify the receiver’s email ID to avoid delivery
errors.
- Always include a subject line that clearly
reflects the content of your email.
- Use “To” for the main recipient, “CC”
(Carbon Copy) for secondary recipients, and “BCC” (Blind Carbon
Copy) for hidden recipients.
- Avoid grammatical or spelling mistakes — they create a
poor impression.
- Use modern email formats, not outdated
letter-writing styles.
- Write an appropriate salutation or greeting
according to the recipient.
- Be specific and concise — include all relevant
information.
- Attach necessary files or documents properly.
- For formal emails, use complete sentences, polite
tone, and correct grammar.
- Avoid using abbreviations or slang in formal
communication.
- End your email courteously and proofread before
sending.
Exercise
A
Subject:
Application for Project Engineer Position
Dear Hiring Manager,
I am writing to express my interest
in the Project Engineer position advertised by your company. With a
degree in Chemical Engineering from NIT Warangal and three years of
experience as an Assistant Project Engineer in a reputed fertilizer
company, I am confident in my ability to contribute effectively to your
esteemed petrochemical firm.
During my tenure, I successfully
managed project coordination, ensured timely execution, and maintained
high-quality standards. My work involved collaborating with cross-functional
teams, optimizing processes, and implementing safety measures.
Attached are my CV and testimonials
for your reference. I look forward to the opportunity to bring my skills and
expertise in project engineering and process optimization to your organization.
Thank you for considering my
application.
Sincerely,
Darvesh Malik
Phone: 123456
Exercise B
Subject:
Acceptance of Assistant Executive Position at Samtron Industries
Dear Mr. Bhat,
I hope this email finds you well. I
am writing to express my sincere gratitude for offering me the position of Assistant
Executive in the Accounts Department at Samtron Industries. I am
delighted to accept the appointment, as mentioned in your letter dated 10
August 2022.
I confirm that the terms and
conditions stated in the letter are acceptable to me. I assure you that I will
report for duty on the specified date. Please find attached the signed copy of
the appointment letter.
I am excited to be a part of Samtron
Industries and look forward to contributing to the growth and success of
the organization.
Best regards,
Prerna Bhatt
Phone: 123456
Exercise C
Subject:
Appreciation for Informative Series on Child Labour
Dear Editors,
I am writing to express my heartfelt
appreciation for the recent series of articles on child labour published
in The Daily Times. The series was deeply insightful, well-researched,
and informative.
It is encouraging to see a newspaper
highlight such important social issues. I hope The Daily Times continues
to publish similar thought-provoking series on topics that promote awareness
and reflection.
Thank you for your dedication to
meaningful journalism.
Best regards,
Shahnawaz Ahmad
For All Online Services and Stationary dial
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