Group Discussion
Definition of Group
Discussion
Group
Discussion is a large method to reviewer the suitability of an individual and
his appropriateness for admission, scholarship, process, and so on. This
assesses the overall persona – thoughts, emotions and behavior of an individual
in a group of people. A topic is provided to the organization
individuals for dialogue.
Group discussion exams the teamwork and verbal exchange
capabilities of applicants. A group discussion entails a dialogue on a given
topic with other candidates, commonly with comparable enjoy and academic
qualifications. Performing properly in a group discussion helps one to get
noticed and training for one improves his public talking skills.
Group Discussion Group (GD) is a comprehensive approach to judge
the suitability of a person and his appropriateness for admission, scholarship,
process, and so on. This assesses the overall character – thoughts, feelings
and behavior - of an individual in a group. A subject matter is supplied to the
different individuals for dialogue. While the discussion is going on, a group
of panelists study them. Through this observation they decide intellectual,
social, leadership, communicative abilities of applicants taking element in the
GD.
Importance of GD
1. To check whether the applicant is
fit for the program, course or job.
2. To check the team player qualities
of participants.
3. To check the participants
communication skills.
4. To check the participants diction
and pronunciation.
5. To check the body language and
posture of participants.
Abilities judged in a
GD:
1. How precise the candidate
is at speaking with other
2. The behavior of a candidate
with others in GD.
3. Open mindedness or short
mindedness of a candidate detected.
4. How flexible or inflexible the
candidate is in accepting the views of others.
5. Checks the leadership qualities of
candidates.
6. Checks the Problem fixing &
important questioning abilities.
7. Time control competencies of
the individuals.
8. Checks the Social mind-set and
confidence.
Effective Group
Discussion:
1. Think before you speak.
2. Pick up clues from the
discussion and intelligently say the points that come on your mind on the
subject of the topic.
3. Back up your factors with
statistics and figures if wished.
4. Be mild and sure on your
presentation of views.
5. Speak to-the-point and make
certain which you do now not repeat the factors.
6. Be calm and composed whilst
speaking.
7. Listening to others is
likewise a crucial component of participation in the GD, so listen to others.
8. Have respectful mind-set
closer to the viewpoints of others.
9. Your body language has to
deliver your ease of behavior.
Non Effective Group
Discussion:
1. Don’t
initiate the dialogue in case you do not have full knowledge on the topic.
2. Don’t
show more confidence that you know more.
3. Don’t
interrupt different individuals whilst they're speaking.
4. Don’t
change your opinion about the subject just because maximum of the alternative
members are having an opinion distinctive
from yours.
5. No
longer feel unconfident if a speaker prior to you has offered the factors
greater
correctly than you.
6. Don’t ask
irrelevant questions.
7. Don’t let
your personal biases about the topic under discussion.
Classification or type
of Group Discussion:
1. Structured GD: The topic for discussion is fixed in this type
of G.D. The participants have to discuss in specific time.
2. Unstructured GD: The topic for discussion is not fixed but
the participants decide themselves.
3. Role
Play GD: In this type of GD the specific role to play is given all the
participants. They are observed in that specific role.
4. Group discussion
with nominated leaders: In this type of GD the leader is nominated for
the GD.
5. Focus on
Group Discussion: In this GD the different ideas o views are expressed on a topic by
the participants.
Classification of Topics
in Group Discussion
1. Factual
Topics: In this type of
group discussions practical things are judged. That means the topics on
everyday subjects such as socio-economic and environment issues are discussed.
2. Controversial
topics: In this the applicants
recommend their opinions and perspectives in an argumentative way on the topic
under discussion. In these topics less is discussed about facts and more about
opinions.
3. Case
study: In this the topics
under discussion deal with actual-life conditions. In this the topics deal with
the study of a person, group or thing with real life situation.
4. Abstract
group topics:
In this the topics under discussions are approximately intangible topics. In
these, the interviewers study if a candidate can deal with the given subject
matter with lateral questioning and creativity. The creative and imaginative
capabilities are checked with the help of abstractive topics.
Interview
Definition of Interview
The
word ‘interview’ is combination of two words: ‘inter’ meaning ‘between’ and
‘view’ meaning to see. According to Cambridge Dictionary “Interview is a meeting in which someone asks you questions to see if you are suitable for a job or course”. An interview is a prepared dialogue where one
individual asks questions, and the other gives answers. In general manner of
speaking, the phrase "interview" means verbal exchange between an
interviewer (who conducts) and an interviewee (whom to conduct). An interview
is basis of correct data of the interviewee. It plays an essential function to
select the suitable candidate. It serves as the basis for studying the
interviewee's activities such as talent, abilities, and technicalities. Mostly
interviews can be divided into three: Introduction, Getting to Know You, and Closing.
Objectives or Goals of
Interview
1. It helps to
collect personal and professional information.
2. It helps to
verify the accuracy of the facts.
3. It provides more
information about the competencies the interviewee.
4. The interview
checks the suitability for the task.
Preparing effectively for a Successful Interview
1. Clarity:
i. One
should have clear idea where and when he has to interview.
ii. One
should practices before interview about ones resume points.
iii. One
should practice for interview in proper order.
iv. One
should pose questions himself and try to answer in clear and concise.
2. Impression:
i. Prepare
to impress your interviewer by your personality and knowledge.
ii. Prepare
yourself in such a way that the time of actual interview you will
answer without any hesitation or confusion.
iii. Try
all the questions you expect to be asked in the interview.
iv. Research
the place before you get interview there.
v. Review
you job posting.
3. Presentation:
i. Try
to be on time before interview.
ii. Dress
appropriately according to job.
iii. Be
confident, polite, and submissive.
iv. Sit
in appropriate posture on the chair.
v. Answer
in clear and good voice.
vi. Keep
eye contract.
vii. Show
Confidence.
Types of Interview
A. Classification
of interviews based on the nature
1. Structured
Interview:
It is the traditional type of an interview. This is a type of formal interview.
The questions asked in this type are generally specific ones. All the
candidates are interviewed with the same parameter. This type of interview
provides accurate information. This is objective and impartial type of
interview.
2. Unstructured
Interview: It is opposite of structured interviews. This is a type of
informal interview. There is a free-flowing conversation. In this type of
interview the interviewer already has a particular idea in mind about
questions. This type of interview does not follow any formal rules and
regulations.
3. Stress
Interview: - This type of interview is very rare. In this, the interviewer puts
the interviewee below a disturbing state. In this the interviewer checks the
presence of mind and to see how the student will control the crisis at a given
time. The interviewer has a tendency to make the interviewee fearful through
asking lots of questions on the identical time.
4. Personal
interview: In
this type of interview the questions related to ones personality are asked.
This type of interview is to check whether the candidate is fit with the
culture & ethics where he has to work.
5. Broad
interview: This
type of interview is conducted for high grade posts. There is a panel of
interview which checks the ability of the candidates.
6. Group Interview: This
type of interview is conducted in two ways as:
i. A
large number of interviewers ask some questions to each candidate. This is also
called panel group interview. It checks the all round development of a
candidate.
ii. In
another type of Group Interview, a large number of candidates are interviewed
at a time. This is also called candidate group interview. It checks the
teamwork ability of a candidate.
B. Classification on the bases of Process of Interview:
1. Telephonic interview: This type of interview
is modern. This type interview is carried out over the
Smartphone. This is easily to conduct. This is cheaper
for both interviewer and interviewee. With the help of this type of interview
the candidates are shortlisted for in-person interaction.
2. Online Interview: This types of
interview one of the most modern forms of interviews. This is carried out
through numerous online means. In this type of interview modern platforms such
as Microsoft, SKYPE, Google, Hangouts and Apple Facetime etc is
used. It saves money and time. This type is useful if the
interviewee is for away and can't make it to the interviewer's location for
valid motives.
3. Face to face
interview:
This type is interview is one of the traditional one. In this the interviewer
and interviewee are face to face. The interviewer is able to recognize the
overall personality of the interviewee. This is also called as in-person
interview. The personality of interviewee is checked with the help of verbal as
well as nonverbal expressions.
C. Types
of Interviews on the basis of Purpose:
i. Technical interview: This type of interview
if helpful for checking the specific or particular ability of the interviewee.
ii. Behavioral interview: In this type of interview
the behavior of interviewee is checked in a particular situation.
Presentation
Presentation communicates information from an orator to the spectators.
Presentations are usually demonstrations, introduction, lecture, or speech.
Presentation is intended to inform, influence, inspire, stimulate and motivate.
It builds goodwill, or presents a new thought and product.
Structure of Presentation
1. Introduction:
i.
Greeting or welcome
ii.
Topic title
iii.
Well beginning
iv.
Time duration
2. Body:
i.
Revolve around the topic
ii.
More Examples and
explanation
iii.
Use Signal Devices
3. Conclusion:
i.
Sum up
ii.
Thanks to viewers
iii.
Answer to Doubts
iv.
Feedback
Planning a Presentation
1. Audience Analysis: The
presentation should be attractive and catchy. It should establish a good
rapport with viewers.
2. Content and Organization Structure: The main or important
points should be presented by the presentation. The presentation should have
proper structure. It should have well beginning and explained body and
suggestive conclusion.
3. Supporting Material:
The supporting material of the presentation should be relevant and
appropriate.
4. Visualization: Presentation should have visualization good in
quality and quantity. Visual in the presentation helps to understand easily and
are more effective than words.
5. Scripts and Notes: The use of scripts and notes is necessary
for a good presentation.
What to do for presenting Presentation
1. Deliver in proper manner.
2. Good voice with proper speed.
3. Correct pronunciation and proper pause.
4. Use of suitable gestures.
5. Emphasis on important points.
6. Make use of no-verbal language where appropriate.
7. Eye contact from speaker and audience.
8. Appropriate gestures
are necessary.
9. Be in proper posture.
10.
Use Paralanguage with good voice, pitch and
tone.
What to Avoid while presenting a Presentation
1. Avoid Clutter or repetition of fillers.
2. Avoid difficult or jargon language.
3. Avoid use of specific or professional language.
Modes of Presentation
1. Extemporaneous Presentation: This type of presentation consists of
presenting a presentation in a conversational fashion using good material. This
is the style most speeches call for with the help of presentation. This is most
effective. In this type the whole draft is prepared on the presentation and the
only important points are discussed.
2. Manuscript
Presentation: It consists of reading a
fully scripted speech. This type has
draw back that the focus of the speaker or presentation presenter remains
towards the script more than to audience.
3. Memorized
Presentation: In this type of presentation the speaker recites a scripted
speech from memory. It has also drawback as the speaker can sometimes forgets
his topic. If the speaker will forget the topic that will create awkward
situation for him.
Telephone
Communication
Definition
of Telephone Communication
A
Telephone communication is an oral communication between two persons. In this
type of communication like other means of communications two-persons exchange
their thoughts, views and ideas etc with each other. Telephone communication is
one of the most essential kinds of conversation. Telephone use is one of the
most not unusual methods by which to materialize both internal and outside
communications. It is very important in business. The advantage of this type of
communication is that we can do other things as we speak. It saves time of both
speaker and listener.
Stages
of Telephone Communication
When
is receiver or caller:
1. Give your
introduction.
2. Say the purpose
or aim of your call.
3. Come to the
topic.
4. Provide
elaboration only where necessary.
5. Say farewell
before the end of call.
When you are the
receiver or Picker of Call:
1. Say the caller
about his introduction.
2. Start the call
if it is for you if not then call the person to whom the call is for.
3. Listen carefully
the caller.
4. Say farewell
before the caller ends the call.
Points
or Tips for a good telephone call
1. Answer the call
within three rings.
2.
Greeting when you pick the call.
3.
Give your
Introduction.
4. Speak clearly and to the point.
5. Only use speakerphone when
necessary.
6. Actively and carefully listen and
take notes.
7. Make use of good and proper
language.
8. Inform the person on phone before
putting someone on hold or transferring call.
9.
Be
clear about what you want to speak.
10.
Remember
the person on other side has no non-verbal cues or gestures.
11.
Make proper and suitable tone of voice.
12.
Speak
clearly and concisely.
13.
Summarize the conversation before the end of
call.
14.
Make clear from the other side that his needs
are met before closing the call.
15.
Don’t
make use of emotions on the phone.
16.
Known you timeline and call accordingly.
17.
Don’t interpret when the person on other side
says his talk.
18.
Try
to keep you phone either off or on silent mode when you are in meeting.
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